This division is a link between the database of colleges and institutes and the presidency divisions’ database. It is a technical division which is responsible on supporting the human resources of the university through specialized programs and database updates.
The preparation of database for each academic staff member of each college and institute which belongs to STU.
1- A database contains the names of academic and non-academic staff members, it also contains the following: Nationality, Gender, Specialty (General and specific), Date of Birth, Hiring date, Certificate and the country from which it was granted, the scientific degree and its date of acquisition, and his/her position at STU.
2- Numbering the academic staff according to College/Institute, Department, Gender, Degree, Scientific Ranking, and the country from which his/her certificate was granted.
3- Database of academic staff names, with their dissertations contain their supervisors’ names, and the name of the department from which they were granted their dissertations.
4- Updating the database and send the update on monthly basis to the Ministry of Higher Education. The update includes: a change in ranking, a retirement, changing position, long term vacations, or new employment.
5- A database with the names of lecturers from outside the university.
6- Preparing statistical reports for the university’s head quarter, and its colleges and institutes, and determines the affiliation of the university staff.
7- Checking and following up all forms related to teaching staff and employees.
8- Preparing a monthly seminars with the representatives of databases in the faculties and departments of the university to cooperate and coordinate and thus complete the work.
9- Alumni Bulletin for each year.
10- University emails.
11- Number of library visitors per month.
12- Developing and modernizing the human resources management system in the university.
13- Provide technical and analytical advice to database system designers, Such as university employees system and teaching staff system. Offering design proposals including: database, programs, reports and statistics useful for by the university and the Ministry of Higher Education.
The Division of Studies is one of the most important divisions of Studies and Planning Department in the University Presidency. As this division carries out ongoing tasks and activities including:
1- Development of colleges, institutes, formations, departments, centers, divisions, units, curriculum and school systems.
2- This Division shall also obtain the necessary approvals for the purpose of changing the name of a college, department or a branch.
3- Follow-up of minutes of meeting.
4- University Academic Calendar.
5- The preparation of five-year and ten-year plans.
6- Conducting fundamentalism correspondence for the purpose of naming a graduation congregation for each academic year.
7- Develop the annual training plan for university employees, colleges and centers, and submit it to the Vice president for administrative affairs at the University for Approval.
8- Dissemination of the plan at all university formations (colleges and centers), for the purpose of nominating their candidates after coordination with continuing education center in the specialized colleges, and thus to implement the training programs contained in the above plan.
9- Follow up the implementation of the procedure of the training plan in coordination with the continuing education center units at the colleges.
1- Preparation of the annual report of the University.
2- Answering the reports received from the external source of control and monitoring.
3- University statistics.
4- Attending the statistics meetings in Baghdad City.
5- University plan for students’ acceptance.
6- Answering the letters received from the ministry and from other universities.
7- Receive and save mails and answer the presidential departments with internal notes.
8- Monthly updating the University statistics.
9- The Oracle program was installed by the IT center. This program forms a database that let us upload all the data of university staff and employees, including outside lecturers and daily paid workers.
10- The annual report which contains tables for preliminary studies and research concerning professors, scholarships and courses for university employees, projects and financial expenses as well as conferences.
11- Surveying the statistics of the cars, which belong to the government, from any addition, theft, maintenance or malfunction of vehicles and equipment, and only for vehicles that belong to the university.
12- Statistics of our university graduates.
13- Surveying Nurseries at our university.
14- Admission Scheme.
15- Survey of parallel education, vocational training and development.
16- Counting the number of displaced students. (Displaced students are the students who left their origin university due to a war conflict or catastrophe, and came to our university to complete their studies).
17- Number of students who their academic programs have been cancelled.
18- The statistical program prepared by the Ministry.